Equipment rental software for any rental business
Our free plan is free forever.
Simplify online bookings for your equipment rental business
Streamline your rental booking process for any type of equipment. Manage availability, define rental periods, and adjust pricing based on duration or equipment category.
Connect with payment gateways for smooth transactions and sync with calendar apps to keep your team on track. Use SMS for rental confirmations and automated reminders.
Start with flexible plans from just $â9 per month, designed to grow with your rental business. Handle increasing demand and expand your inventory without compromising efficiency.
âI have researched well over 200 scheduling systems in depth both programmatically and âout of the boxâ. There is nothing that compares with SuperSaaS. The peace of mind I get from itâs ease-of-use and reliability is worth itâs weight in gold.â
Why rental businesses choose online equipment rental software
Let customers book rental equipment online 24/7
With equipment rental software, you can enable customers to reserve bicycles, camping gear, construction tools, and more online at any time. Automation streamlines your operations, maximizes equipment utilization, and improves customer service.
- Flexible rentals: allow users to easily choose rental durations, from hours to weeks, for various equipment.
- Manage cancellations: set cancellation policies for how far in advance bookings can be modified or cancelled, minimizing disruptions.
- Reduce admin tasks: automate your booking process so you can focus more on the check-in and check-out processes or on maintaining your equipment.
Grow revenue with your equipment rental system
Our equipment rental software handles payments upfront while opening new revenue opportunities through strategic pricing and promotions.
- Payments: facilitate one-off payments or credit packages to secure new customers and encourage recurring rentals. Itâs also possible to send an invoice automatically afterwards, through your own payment provider.
- Dynamic pricing: leverage price rules for peak times, long-term rentals, or special discounts to optimize earnings. Review all options in the documentation about advanced pricing.
- Special offers: attract new and repeat customers with promotions (e.g., âRent 3, get 1 freeâ or âWeekend special ratesâ).
Equipment rental software built for your business
Drawing on extensive feedback from rental businesses, weâve fine-tuned our equipment rental software to meet the unique demands of any rental operation, delivering a versatile and comprehensive booking solution.
- Inventory tracking: easily manage your rental inventory to keep track of available items and maintenance schedules.
- Instant bookings: enable on-site reservations using QR codes, perfect for last-minute needs or walk-in customers.
- Event rentals: offer comprehensive packages and registration capabilities for events requiring bulk or specialized equipment.
Features of our equipment rental software
Customer self-booking
Save time by predefining how and when customers can book or reschedule rentals in your equipment rental schedule without your involvement
Adapts to your business
All the functionality you need for equipment rental, including categorization of rental items based on type, size, or specification, so customers find what they need fast
Custom layout & forms
Completely customize the booking form and collect specific information needed for each rental, such as brand preferences, deposit confirmation, or equipment condition notes
Add to your website
Integrate your appointment schedule on your own (responsive) website e.g., via JavaScript or WordPress plugin and match to your branding
Confirmations & reminders
Confirm bookings and send reminders by e-mail or SMS so no one forgets. Receive notifications when changes are made
Your business, your rules
Whether you want to set cancellation policies, booking rules, or special discounts, SuperSaaS allows you to control every aspect of your scheduling process
Many payment options
Ask customers to pay at the time of booking, or send an invoice afterwards, through your own payment provider
Combine or synchronize calendars
Combine availability from multiple calendars, link your Google or Outlook Calendar, so appointments there show up as unavailable on your SuperSaaS schedule
Calendar customization galore
Define rental durations, add buffer time, create recurring appointments
User management
Set separate access levels for team members or create user groups with access to specific schedules
Reporting & analytics
Gain insights into your past and upcoming booking traffic, or export data to various apps, such as Excel
Security & reliability
Your data is safe and stored GDPR-compliant, with automatic backups and 24/7 monitoring
Easily add equipment rental booking to your website
Connect your equipment rental software with your favorite apps
Explore the powerful integrations that make SuperSaaS the most flexible equipment rental software available.
Microsoft 365
Zoom
WordPress
Instagram
Twilio
Dropbox
PayPal
Stripe
Trusted by rental businesses worldwide
- Construction Equipment Rental
- Audio/Visual Equipment Rental
- Party and Event Equipment Rental
- Camera and Photography Equipment Rental
- Outdoor and Recreational Equipment Rental
- Home Improvement Equipment Rental
- Industrial Equipment Rental
- and moreâŠ
Talking to a long time customer
Kate Dahl is a job coach living in Denmark and is originally from the United States. She has become a job consultant for people looking for a new opportunity. Kate started using SuperSaaS in 2020 to schedule in her appointments online.
Read Kateâs storyFrequently asked questions
The answers you never knew you needed
General questions
What sets SuperSaaS apart from the competition?
SuperSaaS offers more functionality than other appointment scheduling software, owing to the continuous improvements weâve made based on customer feedback over the last 15 years.
This ensures it can usually match your preferred workflow, instead of you having to shoehorn your business process into what the system can do.
For example, a comparison with the well-known alternative Calendly shows that Calendly focuses primarily on simple and fast appointment scheduling, while SuperSaaS places more emphasis on flexibility and customization (adjustable rules, appearance and workflows).
Our large scale also means we can spread our cost over many customers, which results in a better price.
Do I need to have my own website?
SuperSaaS can be integrated seamlessly into any site, if you donât have a website (yet) you can also use the link to a SuperSaaS schedule directly, add in your email signature, share it via WhatsApp, or put it on your Facebook or Instagram page.Do you have a mobile app?
When you (or your clients) visit a schedule with a mobile device, such as an iPhone or Android, the software will automatically show a version optimized for handheld devices.
You can also display your calendar using an icon on the home screen of an iPad or iPhone. It will look like an app, but you donât need to visit the App Store to download it. See the information on mobile devices for details.
Can I connect SuperSaaS with other calendars?
You can let the availability of your SuperSaaS schedule depend on your Google or Outlook Calendar. SuperSaaS only retrieves your free/busy information, we donât download your appointments.
This way you can allow users to schedule an appointment in your personal calendar, without the need to give anyone access to the details in your calendar.
Subscriptions and billing
Is the free version really free?
SuperSaaS is 100% free to use indefinitely and doesnât require credit card information to start. The free version has a limit of 50 appointments and advertisements are displayed on the calendar page, along with a few other limitations.Details can be found on the pricing page. Youâre welcome to keep using the free service for private and non-commercial use.
Can I switch to a bigger or smaller plan?
You can upgrade or downgrade at any time, payments get adjusted automatically. You can even switch back to the free version if you donât need the software for a while and return to it later. So seasonal businesses only need to subscribe when theyâre in season.What happens if I exceed my appointment limit?
When you exceed the maximum number of appointments allowed on your subscription package the system will notify you by email. You then have three days to either upgrade the account or reduce the number of appointments (feel free to email us if you need more time).
We will never delete your upcoming appointments. If you still exceed your limit after three days then the system will no longer accept new appointments until the situation is rectified. All other functionality remains unchanged. So you, and your users, can still view and edit appointments that have already been entered.
Do you charge when my users pay for bookings?
If you would like clients to pay for appointments in advance, you can use the integrated online payment system. You can choose from several different payment providers, such as PayPal or Stripe or even offer a combination of multiple providers. They send payments to your bank account directly, deducting a charge for their service. The money does not pass through SuperSaaS, and we do not charge any fee.
Itâs also possible to use the built-in âcredit systemâ where clients buy credits beforehand which they subsequently use to book appointments.
More information can be found in our support documentation.
The benefits of equipment rental software for your business
More time for your rental business
Automate repetitive booking and admin tasks, so your team can focus on customer service, equipment maintenance, and growing your rental operation.
24/7 self-service booking for customers
Online booking eliminates back-and-forth phone calls and emails. Customers can reserve rental equipment any time of day, from any device, which is exactly what todayâs renters expect.
Decreased no-shows
Automatic reminders sent by email or SMS significantly reduce forgotten or missed rental pickups, keeping your inventory moving and your business running at maximum capacity.