Free interview booking system for HR departments & recruitment agencies
Our free plan is free forever.
Simplify interview scheduling for your HR team and candidates
Our interview booking system adapts to the unique needs of HR departments and recruitment agencies. Configure one-on-one interviews, panel interviews, group assessments, and onboarding sessions, all from one platform built around your recruitment process.
Connect SuperSaaS with Google Calendar, Outlook, and other calendar apps to keep all interviewers and hiring managers automatically up to date, with no manual coordination required.
Starting at just $ 9 per month, our usage-based subscription scales alongside your hiring activity so you only pay for what you need.
“Easy to use for both administrator and client. A big plus for the iCal icon to sync the date to an Outlook calendar or other calendar programs.
SuperSaaS seems to be the perfect tool for managing 120+ clients with my Corporate Wellbeing Services at an international company with HQ in Vienna. The feedback from various of these clients has been terrific so far.”
Why HR teams choose an interview booking system
Save time with automated interview scheduling
The right interview booking system transforms how HR professionals handle candidate scheduling. Instead of lengthy email chains, your recruiting team defines available slots and candidates self-book instantly, cutting administrative work and reducing time-to-hire.
- Efficiency: candidates reschedule independently using real-time recruiter availability, cutting administrative workload for your HR team.
- Error-free: eliminate manual scheduling steps to prevent double-bookings and missed interviews.
- Buffer time: automatically add buffer time between interview slots, so recruiters can prepare for each candidate.
- Scales with your team: start for free and choose a plan as your hiring needs grow.
Keep all candidate data in one organized place
Our interview scheduling software makes it easy to track applicants throughout the hiring pipeline. Candidates submit their resume, cover letter, or portfolio directly at the time of booking, giving recruiters everything they need before the interview.
- Custom forms: collect key candidate details like job preferences, availability, and skills through a customizable pre-interview questionnaire.
- GDPR-compliant: uploaded documents and candidate data are securely stored on your Dropbox account for full confidentiality.
- Beyond interviews: extend the same platform to schedule meetings and appointments across your entire organization.
An interview scheduling system built for HR and recruiting teams
Drawing on years of feedback from recruiters, talent acquisition managers, and HR directors, we have refined our platform to handle every scheduling need of a modern recruitment operation, from initial screening calls to final-round interviews.
- Multi-resource scheduling: ensure interview slots are only available when both the interviewer and a meeting room are free, using complex scheduling scenarios.
- Virtual interviews: automatically include a Google Meet or Zoom link for remote and video interviews.
- Automated notifications: send interview confirmations and reminders to candidates and interviewers before each session.
Interview scheduling software features for HR teams & recruiters
Candidates self-booking
Let candidates easily self-schedule interviews within the time slots you define, saving you time with no involvement needed.
Adapts to your business
All the functionality you need for recruiters & HR departments such as automatically adding a Zoom or Google Meet link to an interview
Custom layout & forms
Completely customize the layout and ask specific information that you need as part of an interview, such as uploading of a CV
Confirmations & reminders
Confirm interviews and send reminders by e-mail or SMS so no one forgets. Receive notifications when changes are made
Your business, your rules
Whether you are setting cancellation policies, customizing interview settings, or collecting candidate information, SuperSaaS gives you full control over your scheduling process
Combine or synchronize calendars
Combine availability from multiple calendars, link your Google or Outlook Calendar, so appointments there show up as unavailable on your SuperSaaS recruiting schedule
User management
Set separate access levels for hiring managers or create user groups with access to specific schedules
Reporting & analytics
Gain insights into your past and upcoming interview traffic, or export data to various apps, such as Excel
Security & reliability
Your data is safe and stored GDPR-compliant, with automatic backups and 24/7 monitoring
Easily add online booking to your website
Connect your interview booking system with your favorite tools
SuperSaaS integrates with calendar apps, video conferencing tools, and more, so your HR team and candidates stay organized from scheduling to hiring.
Microsoft 365
Zoom
WordPress
Instagram
Twilio
Dropbox
PayPal
Stripe
Trusted by HR teams and recruiters worldwide
- Screening calls
- Job interviews
- Performance interviews
- Staff training sessions
- KPI reviews
- Coaching sessions
- Video conferencing
- CV-checks
- Phone calls
- and more…
Talking to a long time customer
Kate Dahl is a job coach living in Denmark and is originally from the United States. She has become a job consultant for people looking for a new opportunity. Kate started using SuperSaaS in 2020 to schedule in her appointments online.
Read Kate’s storyFrequently asked questions
The answers you never knew you needed
General questions
What sets SuperSaaS apart from the competition?
SuperSaaS offers more functionality than other appointment scheduling software, owing to the continuous improvements we’ve made based on customer feedback over the last 15 years.
This ensures it can usually match your preferred workflow, instead of you having to shoehorn your business process into what the system can do.
For example, a comparison with the well-known alternative Calendly shows that Calendly focuses primarily on simple and fast appointment scheduling, while SuperSaaS places more emphasis on flexibility and customization (adjustable rules, appearance and workflows).
Our large scale also means we can spread our cost over many customers, which results in a better price.
Do I need to have my own website?
SuperSaaS can be integrated seamlessly into any site, if you don’t have a website (yet) you can also use the link to a SuperSaaS schedule directly, add in your email signature, share it via WhatsApp, or put it on your Facebook or Instagram page.Do you have a mobile app?
When you (or your clients) visit a schedule with a mobile device, such as an iPhone or Android, the software will automatically show a version optimized for handheld devices.
You can also display your calendar using an icon on the home screen of an iPad or iPhone. It will look like an app, but you don’t need to visit the App Store to download it. See the information on mobile devices for details.
Can I connect SuperSaaS with other calendars?
You can let the availability of your SuperSaaS schedule depend on your Google or Outlook Calendar. SuperSaaS only retrieves your free/busy information, we don’t download your appointments.
This way you can allow users to schedule an appointment in your personal calendar, without the need to give anyone access to the details in your calendar.
Subscriptions and billing
Is the free version really free?
SuperSaaS is 100% free to use indefinitely and doesn’t require credit card information to start. The free version has a limit of 50 appointments and advertisements are displayed on the calendar page, along with a few other limitations.Details can be found on the pricing page. You’re welcome to keep using the free service for private and non-commercial use.
Can I switch to a bigger or smaller plan?
You can upgrade or downgrade at any time, payments get adjusted automatically. You can even switch back to the free version if you don’t need the software for a while and return to it later. So seasonal businesses only need to subscribe when they’re in season.What happens if I exceed my appointment limit?
When you exceed the maximum number of appointments allowed on your subscription package the system will notify you by email. You then have three days to either upgrade the account or reduce the number of appointments (feel free to email us if you need more time).
We will never delete your upcoming appointments. If you still exceed your limit after three days then the system will no longer accept new appointments until the situation is rectified. All other functionality remains unchanged. So you, and your users, can still view and edit appointments that have already been entered.
Do you charge when my users pay for bookings?
If you would like clients to pay for appointments in advance, you can use the integrated online payment system. You can choose from several different payment providers, such as PayPal or Stripe or even offer a combination of multiple providers. They send payments to your bank account directly, deducting a charge for their service. The money does not pass through SuperSaaS, and we do not charge any fee.
It’s also possible to use the built-in “credit system” where clients buy credits beforehand which they subsequently use to book appointments.
More information can be found in our support documentation.
The business benefits of an interview booking system
More time for strategic HR work
Automate repetitive interview scheduling tasks so your HR team and recruiters can focus on evaluating talent, building relationships, and improving the overall candidate experience.
A better experience for candidates
Candidates book their interview slot instantly at any time, without waiting for a recruiter to respond. Self-service interview booking reduces friction and creates a strong first impression of your organization.
Fewer missed interviews
Automatic confirmation emails and SMS reminders sent before each interview significantly reduce no-shows, keeping your hiring pipeline moving and reducing the cost of rescheduling.