Parent-teacher meeting scheduling system for schools & educators
Our free plan is free forever.
Simplify parent-teacher meeting scheduling for your school
Schedule available time slots for every teacher, manage parent-teacher conference calendars, and customize meeting lengths to ensure productive discussions about student progress. Parents can self-book without any back-and-forth.
Automatically sync parent-teacher meeting schedules with the calendar apps your staff uses. Use SMS or email for appointment confirmations and reminders to reduce no-shows.
With plans starting at just $ 9 per month, our system is designed to support schools of any size. Paid plans simply include all features.
“I run a computer lab for an urban school district. We used paper scheduling which was sometimes a hassle for teachers. Now, they easily schedule their lab time over the internet from the comfort of their classroom. It has made our job much easier.”
Why schools choose online scheduling for parent-teacher meetings
Parents booking parent-teacher meetings online 24/7
Enable parents to book appointments with teachers at their convenience, using any device. Our parent-teacher meeting scheduling software simplifies arranging conferences, eliminating phone tag and manual coordination. Parents get instant confirmation and the school saves hours of admin time.
- Convenient scheduling: offer parents the flexibility to book or reschedule meetings based on their availability and yours.
- Up-front information capture: use registration forms to gather preliminary questions or concerns from parents, helping teachers prepare for the meeting.
- Reduce no-shows: ensure parents and teachers remember each appointment with automatic email or text reminders, keeping your conference schedule on track.
- Scalable for any school: whether scheduling for a single classroom or an entire school district, manage all parent-teacher conference slots at scale, part of a platform that also covers school and university appointment planning.
Streamline parent-teacher communication and boost engagement
Our parent-teacher meeting scheduling system automates the entire process, freeing up valuable time for both teachers and parents while improving the quality of every conversation. Automated workflows handle confirmations, reminders, and follow-ups so staff can focus on education.
- Minimize administrative tasks: reduce the workload on school administrators or teachers by automating appointment scheduling.
- Preparation buffer: set aside time for teachers to prepare for meetings, ensuring more focused and productive discussions. Or add buffer time after each meeting to stay on schedule.
- Virtual appointments: send a video conferencing link automatically for platforms like Google Meet and Zoom when meeting virtually, making it easy to run both in-person and remote conferences.
A complete parent-teacher meeting solution for every school
Built for the needs of schools and districts, our parent-teacher meeting scheduling software supports a wide range of educational activities. From one-on-one conferences to school-wide open houses, it makes it easier for parents and teachers to connect and collaborate.
- Unlimited scalability: accommodate all teachers’ schedules, with no limit on the number of schedules or users.
- Multi-language support: accessible to diverse school communities, offering 34 languages.
- Event and activity registration: beyond parent-teacher meetings, use the system for school open houses, clubs, and educational events and seminar bookings with easy online registration.
- Automatic room assignment: automatically reserve a meeting room alongside each parent-teacher appointment, ensuring teachers and parents always have a dedicated space without manual coordination.
Features of our parent-teacher meeting scheduling system
Parent self-booking
Save time by predefining how and when parents can book or reschedule parent-teacher meeting appointments without your involvement
Adapts to your business
All the functionality you need for parent-teacher conferences, such as defining buffer time between meetings to ensure teachers have dedicated preparation time for meaningful discussions
Custom layout & forms
Completely customize the booking form and ask for specific information you need, such as the student name, year group, or topics to be discussed during the parent-teacher meeting
Add to your website
Integrate your appointment schedule on your own (responsive) website e.g., via JavaScript or WordPress plugin and match to your branding
Confirmations & reminders
Confirm bookings and send reminders by e-mail or SMS so no one forgets. Receive notifications when changes are made
Combine or synchronize calendars
Combine availability from multiple calendars, link your Google or Outlook Calendar, so appointments there show up as unavailable on your SuperSaaS schedule
User management
Set separate access levels for team members or create user groups with access to specific schedules
Reporting & analytics
Gain insights into your past and upcoming booking traffic, or export data to various apps, such as Excel
Security & reliability
Your data is safe and stored GDPR-compliant, with automatic backups and 24/7 monitoring
Easily add online booking to your website
Connect your parent-teacher meeting scheduler with your favorite tools
SuperSaaS integrates with calendar apps, video conferencing platforms, and communication tools, keeping your school scheduling organized from booking to conference.
Microsoft 365
Zoom
WordPress
Instagram
Twilio
Dropbox
PayPal
Stripe
Trusted by thousands of schools and educators worldwide
- School Open Houses
- Parent-Teacher Conferences
- Parent-Teacher Associations
- School Information Sessions
- Education Seminars
- Workshops for Parents
- School Advisory Committees or Councils
- Student Progress Reviews
- IEP Meetings
- Admission Interviews
- School Orientation Events
- Teacher Training Sessions
- School Board Meetings
- Special Education Consultations
- and more…
Talking to a long time customer
Kate Dahl is a job coach living in Denmark and is originally from the United States. She has become a job consultant for people looking for a new opportunity. Kate started using SuperSaaS in 2020 to schedule in her appointments online.
Read Kate’s storyFrequently asked questions
The answers you never knew you needed
General questions
What sets SuperSaaS apart from the competition?
SuperSaaS offers more functionality than other appointment scheduling software, owing to the continuous improvements we’ve made based on customer feedback over the last 15 years.
This ensures it can usually match your preferred workflow, instead of you having to shoehorn your business process into what the system can do.
For example, a comparison with the well-known alternative Calendly shows that Calendly focuses primarily on simple and fast appointment scheduling, while SuperSaaS places more emphasis on flexibility and customization (adjustable rules, appearance and workflows).
Our large scale also means we can spread our cost over many customers, which results in a better price.
Do I need to have my own website?
SuperSaaS can be integrated seamlessly into any site, if you don’t have a website (yet) you can also use the link to a SuperSaaS schedule directly, add in your email signature, share it via WhatsApp, or put it on your Facebook or Instagram page.Do you have a mobile app?
When you (or your clients) visit a schedule with a mobile device, such as an iPhone or Android, the software will automatically show a version optimized for handheld devices.
You can also display your calendar using an icon on the home screen of an iPad or iPhone. It will look like an app, but you don’t need to visit the App Store to download it. See the information on mobile devices for details.
Can I connect SuperSaaS with other calendars?
You can let the availability of your SuperSaaS schedule depend on your Google or Outlook Calendar. SuperSaaS only retrieves your free/busy information, we don’t download your appointments.
This way you can allow users to schedule an appointment in your personal calendar, without the need to give anyone access to the details in your calendar.
Subscriptions and billing
Is the free version really free?
SuperSaaS is 100% free to use indefinitely and doesn’t require credit card information to start. The free version has a limit of 50 appointments and advertisements are displayed on the calendar page, along with a few other limitations.Details can be found on the pricing page. You’re welcome to keep using the free service for private and non-commercial use.
Can I switch to a bigger or smaller plan?
You can upgrade or downgrade at any time, payments get adjusted automatically. You can even switch back to the free version if you don’t need the software for a while and return to it later. So seasonal businesses only need to subscribe when they’re in season.What happens if I exceed my appointment limit?
When you exceed the maximum number of appointments allowed on your subscription package the system will notify you by email. You then have three days to either upgrade the account or reduce the number of appointments (feel free to email us if you need more time).
We will never delete your upcoming appointments. If you still exceed your limit after three days then the system will no longer accept new appointments until the situation is rectified. All other functionality remains unchanged. So you, and your users, can still view and edit appointments that have already been entered.
Do you charge when my users pay for bookings?
If you would like clients to pay for appointments in advance, you can use the integrated online payment system. You can choose from several different payment providers, such as PayPal or Stripe or even offer a combination of multiple providers. They send payments to your bank account directly, deducting a charge for their service. The money does not pass through SuperSaaS, and we do not charge any fee.
It’s also possible to use the built-in “credit system” where clients buy credits beforehand which they subsequently use to book appointments.
More information can be found in our support documentation.
The benefits of parent-teacher meeting scheduling software
More time for teaching
Automate parent-teacher meeting scheduling so teachers and school administrators can focus on education rather than managing back-and-forth emails and phone calls.
24/7 self-booking for parents
Parents can book or reschedule parent-teacher conference appointments at any time from any device, without calling the school office during working hours.
Fewer missed appointments
Automatic email and SMS reminders sent before each meeting significantly reduce no-shows, ensuring teachers and parents connect when it matters most.