Online appointment scheduling software for schools & universities
Our free plan is free forever.
Simplify appointment scheduling for your school or university
Efficiently manage class schedules, exam bookings, and academic events across your institution. Customize the appointment scheduling system for lectures, seminars, faculty meetings, and student consultations. Organize academic calendars and room allocations.
Automatically sync your academic schedules with Google Calendar, Outlook, and Microsoft 365. Send automated SMS or email confirmations and reminders to reduce student no-shows.
Starting at just $ 9 per month, our scalable solutions support educational entities from small schools to large universities. Paid plans simply include all features.
“Look no further, SuperSaaS is the best online appointment booking software! This is the best scheduling software I found after trying 5 others, it can do almost anything you could want, and the guys in support are quick and helpful.
It’s even free if you don’t have that many appointments. As it can do so much it does take a little while to figure out how to set it up, but it is well worth the time.”
Why the education sector switches to online scheduling
Students self-booking classes and appointments online
With online appointment scheduling software for schools and universities, students and faculty can access and book schedules at any time, from any device. Whether for exam registrations, room bookings, school events, or management of class schedules, the system handles it all.
- Versatile calendars: choose between one-on-one meetings or group lessons where multiple students can sign up, configurable through flexible scheduling options to match any academic structure.
- Track equipment: use a calendar to book shared equipment such as an overhead projector, sound system, 3D printer or lab equipment.
- Collect student details: add sign-up forms to capture student details such as their current level or course code, all through custom booking forms and layouts.
- Follow-ups: automatically send homework assignments after each lesson as a follow-up email or text.
Let the online schedule do the work for you
Save time and have your academic schedule filled the way you want, without the usual back and forth. Automated workflows handle confirmations, reminders, and approvals so your staff can focus on education.
- Reduce admin time: automate every aspect of scheduling operations so you can spend more time focusing on education.
- Approve appointments: achieve better control of your appointments by choosing to approve appointments first. The software notifies you every time a booking is created and you can approve/reject the booking according to your preferences.
- Reduce no-shows: send appointment confirmations and reminders automatically shortly before the reserved time.
- Buffer time: automatically add buffer time between appointments to allocate extra time for students with a lot to discuss or for preparation of the next appointment.
- Room assignment: automatically assign an available meeting room when booking an appointment using complex scheduling scenarios, so students and staff always have a dedicated space.
Covers all requirements for educational scheduling
Thousands of academic institutions rely on SuperSaaS every day. Based on their feedback, we have refined and expanded the scheduling software over many years so it covers every appointment booking need your school or university may have.
- Unlimited: no matter how many teachers, you can let them manage their own schedule and working hours at no additional cost.
- Speaks your language: available in 34 different languages to connect with your international students from all over the world.
- Event scheduling: use SuperSaaS also for online registration of school events and seminars, or booking of sports fields, auditoriums, and halls, all embedded directly on your school website.
- Payments: add online payment collection during the booking process for tickets to school events or rental of your facilities.
Features of our school and university scheduling software
Student self-booking
Save time by predefining how and when students can book or reschedule appointments in your schedule without your involvement
Adapts to your business
All the functionality you need for schools & universities such as management of the availability and restrictions of shared resources like computer labs, libraries, or sports facilities
Custom layout & forms
Completely customize the layout and ask specific information that you need as part of a booking, such as student IDs or course codes
Add to your website
Integrate your appointment schedule on your own (responsive) website e.g., via JavaScript or WordPress plugin and match to your branding
Confirmations & reminders
Confirm bookings and send reminders by e-mail or SMS so no one forgets. Receive notifications when changes are made
Your organization, your rules
Whether you want to set cancellation policies, booking rules, or special discounts, SuperSaaS allows you to control every aspect of your scheduling process
Integrate a credit system
Offer the possibility to book a limited amount of classes, rooms or other resources per period (per user) based on credits
Combine or synchronize calendars
Link multiple schedules for teachers or sync with other calendars such as Outlook, Google Calendar, Microsoft 365 or Apple Calendar.
Calendar customization galore
Add students to a waiting list with automatic or manual placement when a space become available, add buffer time, create recurring appointments
User management
Set separate access levels for the teaching staff or create user groups with access to specific schedules
Reporting & analytics
Learn about your past and upcoming booking traffic, or export data to various apps, such as Excel for planning and management of your academic operations
Security & reliability
Your data is safe and stored GDPR-compliant, with automatic backups and 24/7 monitoring
Easily add online scheduling to your website
Connect your appointment schedule with your favorite apps and software
Explore the range of powerful integrations that make SuperSaaS the most flexible appointment scheduling software for schools and universities.
Microsoft 365
Zoom
WordPress
Instagram
Twilio
Dropbox
PayPal
Stripe
Trusted by thousands of schools and universities worldwide
- School counseling
- Mentoring
- Admission interviews
- Exams
- Field trips
- Parent-teacher conferences
- Student conferences
- Events scheduling
- Classroom scheduling
- Sports field bookings
- Appointments with students
- Staff meetings
- and more…
Talking to a long time customer
Kate Dahl is a job coach living in Denmark and is originally from the United States. She has become a job consultant for people looking for a new opportunity. Kate started using SuperSaaS in 2020 to schedule in her appointments online.
Read Kate’s storyFrequently asked questions
The answers you never knew you needed
General questions
What sets SuperSaaS apart from the competition?
SuperSaaS offers more functionality than other appointment scheduling software, owing to the continuous improvements we’ve made based on customer feedback over the last 15 years.
This ensures it can usually match your preferred workflow, instead of you having to shoehorn your business process into what the system can do.
For example, a comparison with the well-known alternative Calendly shows that Calendly focuses primarily on simple and fast appointment scheduling, while SuperSaaS places more emphasis on flexibility and customization (adjustable rules, appearance and workflows).
Our large scale also means we can spread our cost over many customers, which results in a better price.
Do I need to have my own website?
SuperSaaS can be integrated seamlessly into any site, if you don’t have a website (yet) you can also use the link to a SuperSaaS schedule directly, add in your email signature, share it via WhatsApp, or put it on your Facebook or Instagram page.Do you have a mobile app?
When you (or your clients) visit a schedule with a mobile device, such as an iPhone or Android, the software will automatically show a version optimized for handheld devices.
You can also display your calendar using an icon on the home screen of an iPad or iPhone. It will look like an app, but you don’t need to visit the App Store to download it. See the information on mobile devices for details.
Can I connect SuperSaaS with other calendars?
You can let the availability of your SuperSaaS schedule depend on your Google or Outlook Calendar. SuperSaaS only retrieves your free/busy information, we don’t download your appointments.
This way you can allow users to schedule an appointment in your personal calendar, without the need to give anyone access to the details in your calendar.
Subscriptions and billing
Is the free version really free?
SuperSaaS is 100% free to use indefinitely and doesn’t require credit card information to start. The free version has a limit of 50 appointments and advertisements are displayed on the calendar page, along with a few other limitations.Details can be found on the pricing page. You’re welcome to keep using the free service for private and non-commercial use.
Can I switch to a bigger or smaller plan?
You can upgrade or downgrade at any time, payments get adjusted automatically. You can even switch back to the free version if you don’t need the software for a while and return to it later. So seasonal businesses only need to subscribe when they’re in season.What happens if I exceed my appointment limit?
When you exceed the maximum number of appointments allowed on your subscription package the system will notify you by email. You then have three days to either upgrade the account or reduce the number of appointments (feel free to email us if you need more time).
We will never delete your upcoming appointments. If you still exceed your limit after three days then the system will no longer accept new appointments until the situation is rectified. All other functionality remains unchanged. So you, and your users, can still view and edit appointments that have already been entered.
Do you charge when my users pay for bookings?
If you would like clients to pay for appointments in advance, you can use the integrated online payment system. You can choose from several different payment providers, such as PayPal or Stripe or even offer a combination of multiple providers. They send payments to your bank account directly, deducting a charge for their service. The money does not pass through SuperSaaS, and we do not charge any fee.
It’s also possible to use the built-in “credit system” where clients buy credits beforehand which they subsequently use to book appointments.
More information can be found in our support documentation.
The benefits of scheduling software for schools and universities
More time for teaching
Automate repetitive scheduling and admin tasks so teachers and academic staff can focus on education rather than managing back-and-forth emails, phone calls, and manual booking processes.
24/7 student self-booking
Students can book appointments, register for classes, and reserve resources at any time, from any device. Self-service scheduling is the preferred approach for today’s digitally connected student population.
Fewer missed appointments and classes
Automatic reminders sent by email or SMS significantly reduce forgotten or missed appointments, making sure your valuable teaching time is used optimally.