Online car rental and vehicle reservation system
Our free plan is free forever.
Streamline your vehicle reservation and car rental process
Streamline online reservation and fleet management for cars, bikes, vans, and other vehicles. Customize availability, peak-time pricing, and organize special rental packages or offers.
Offer secure online payment options for vehicle bookings and use SMS or email confirmations and automated reminders to keep customers informed.
Starting at just $ 9 per month, our solution is designed to grow with your rental business. Paid plans simply include all features.
“My small business recently had an overwhelmingly successful promotion in which we were flooded with incoming requests for appointments. Without the SuperSaaS scheduler I would have had to hire staff just to handle the scheduling which would have taken at several weeks.
SuperSaaS was up and running smoothly in 15 minutes and fully integrated into my site, in style and format, in about an hour.”
Why car rental businesses choose a vehicle reservation system
Let customers reserve vehicles online 24/7
With an online vehicle reservation system, customers can book cars, vans, and other vehicles at any time of day. Automation saves you admin time, ensures your fleet is utilized to maximum capacity, and delivers a superior rental experience.
- Increase satisfaction: allow customers to make reservations and reschedule when it suits them best.
- Buffer time: automatically add buffer time between bookings to allocate time for vehicle cleaning, maintenance, or refueling.
- Reduce no-shows: automatically send booking confirmations and reminders shortly before the pickup time.
- No double bookings: the system prevents double bookings across your entire fleet, eliminating errors common in paper-based or manual reservation systems.
- Handle cancellations: set flexible cancellation policies to determine if and how far in advance reservations can be changed or canceled.
Unlock commercial opportunities with your rental platform
Let your vehicle reservation system handle payments upfront and discover new revenue streams for your car rental business.
- Payments: besides payment as part of the reservation, it’s also possible to send an invoice automatically afterwards, through your own payment provider.
- Pricing rules: apply price rules and credit packages to allow members to book with a discount. Set peak and off-peak rates for holiday season, day of the week, etc. Review all options in the documentation about advanced pricing.
- Promotions: attract new customers by creating your own sales coupons and promotional offers (e.g. “First booking free” or “Rent 10, get 1 free”).
- Cross-selling: let customers easily add extras such as GPS navigation or child seats. Pair with equipment rental software for a complete rental operation.
Vehicle reservation software built for car and fleet rental
Many of our customers manage car rental fleets of all sizes. Based on their feedback, we have refined our vehicle reservation system over many years to cover every fleet management and rental business need.
- Unlimited: there are no limits on the number of vehicles or booking schedules on all of our paid packages.
- Recurring bookings: use the system for single reservations or for recurring bookings.
- Internal notifications: send automated messages and reminders to relevant staff members for vehicle cleaning after each rental or to the customer service team for special requests.
- On-the-spot: use QR codes for instant vehicle reservation while standing next to a car.
Features of our vehicle reservation system for car rental
Customer self-booking
Save time by predefining how and when customers can book or reschedule reservations without your involvement
Adapts to your business
All the functionality you need for car rental such as multi-location management
Custom layout & forms
Completely customize the layout and ask specific information that you need as part of a booking, such as driver’s license details or additional services
Add to your website
Integrate your reservation schedule on your own (responsive) website e.g., via JavaScript or WordPress plugin and match to your branding
Confirmations & reminders
Confirm bookings and send reminders by e-mail or SMS so no one forgets. Receive notifications when changes are made
Your business, your rules
Whether you want to set cancellation policies, booking rules, or special discounts, with SuperSaaS you control every aspect of your rental process
Many payment options
Ask customers to pay at the time of booking, or send an invoice afterwards, through your own payment provider
Combine or synchronize calendars
Combine availability from multiple calendars, link your Google or Outlook Calendar, so appointments there show up as unavailable on your SuperSaaS schedule
Calendar customization galore
Define booking duration, add buffer time, create recurring reservations
User management
Set separate access levels for team members or create user groups with access to specific schedules
Reporting & analytics
Gain insights into your past and upcoming booking traffic, or export data to various apps, such as Excel
Security & reliability
Your data is safe and stored GDPR-compliant, with automatic backups and 24/7 monitoring
Easily add online bookings to your website
Connect your rental software with your favorite apps and platforms
Explore the range of powerful integrations that make SuperSaaS the most flexible vehicle reservation software for rental businesses.
Microsoft 365
Zoom
WordPress
Instagram
Twilio
Dropbox
PayPal
Stripe
Trusted by thousands of car and vehicle rental businesses worldwide
- Bicycle Rental
- Ride-Sharing Services
- Truck Rental
- Motorcycle & Scooter Rental
- Luxury Vehicle Rental
- Camper Van Rental
- Shuttle Services
- and more…
Talking to a long time customer
Kate Dahl is a job coach living in Denmark and is originally from the United States. She has become a job consultant for people looking for a new opportunity. Kate started using SuperSaaS in 2020 to schedule in her appointments online.
Read Kate’s storyFrequently asked questions
The answers you never knew you needed
General questions
What sets SuperSaaS apart from the competition?
SuperSaaS offers more functionality than other appointment scheduling software, owing to the continuous improvements we’ve made based on customer feedback over the last 15 years.
This ensures it can usually match your preferred workflow, instead of you having to shoehorn your business process into what the system can do.
For example, a comparison with the well-known alternative Calendly shows that Calendly focuses primarily on simple and fast appointment scheduling, while SuperSaaS places more emphasis on flexibility and customization (adjustable rules, appearance and workflows).
Our large scale also means we can spread our cost over many customers, which results in a better price.
Do I need to have my own website?
SuperSaaS can be integrated seamlessly into any site, if you don’t have a website (yet) you can also use the link to a SuperSaaS schedule directly, add in your email signature, share it via WhatsApp, or put it on your Facebook or Instagram page.Do you have a mobile app?
When you (or your clients) visit a schedule with a mobile device, such as an iPhone or Android, the software will automatically show a version optimized for handheld devices.
You can also display your calendar using an icon on the home screen of an iPad or iPhone. It will look like an app, but you don’t need to visit the App Store to download it. See the information on mobile devices for details.
Can I connect SuperSaaS with other calendars?
You can let the availability of your SuperSaaS schedule depend on your Google or Outlook Calendar. SuperSaaS only retrieves your free/busy information, we don’t download your appointments.
This way you can allow users to schedule an appointment in your personal calendar, without the need to give anyone access to the details in your calendar.
Subscriptions and billing
Is the free version really free?
SuperSaaS is 100% free to use indefinitely and doesn’t require credit card information to start. The free version has a limit of 50 appointments and advertisements are displayed on the calendar page, along with a few other limitations.Details can be found on the pricing page. You’re welcome to keep using the free service for private and non-commercial use.
Can I switch to a bigger or smaller plan?
You can upgrade or downgrade at any time, payments get adjusted automatically. You can even switch back to the free version if you don’t need the software for a while and return to it later. So seasonal businesses only need to subscribe when they’re in season.What happens if I exceed my appointment limit?
When you exceed the maximum number of appointments allowed on your subscription package the system will notify you by email. You then have three days to either upgrade the account or reduce the number of appointments (feel free to email us if you need more time).
We will never delete your upcoming appointments. If you still exceed your limit after three days then the system will no longer accept new appointments until the situation is rectified. All other functionality remains unchanged. So you, and your users, can still view and edit appointments that have already been entered.
Do you charge when my users pay for bookings?
If you would like clients to pay for appointments in advance, you can use the integrated online payment system. You can choose from several different payment providers, such as PayPal or Stripe or even offer a combination of multiple providers. They send payments to your bank account directly, deducting a charge for their service. The money does not pass through SuperSaaS, and we do not charge any fee.
It’s also possible to use the built-in “credit system” where clients buy credits beforehand which they subsequently use to book appointments.
More information can be found in our support documentation.
The benefits of car rental software for your business
More time to grow your rental business
Automating your vehicle reservation process removes the need to manually take calls and coordinate schedules, saving time and eliminating human errors such as double bookings.
24/7 online reservations for customers
Instant car reservation at any time eliminates back-and-forth communication. This self-service approach is exactly what customers in today’s digital world prefer.
Reduce missed pickups with automated reminders
Automatic reminders by email or SMS significantly cut down on forgotten or missed reservations, keeping your vehicle fleet utilized at maximum capacity.