Private lesson scheduling software for tutors & educators
Our free plan is free forever.
Let students and parents book private lessons online while you focus on teaching
Efficiently manage your private lesson scheduling across subjects, skill levels, and student types. Customize booking slots, session locations, and individual learning preferences so every appointment works for you.
Keep private lesson appointments in sync with your personal calendar to avoid conflicts. Offer secure payment options for lesson fees and use SMS or email for lesson confirmations and reminders.
With plans starting at just $ 9 per month, our private lesson scheduling software is designed to support independent tutors and large teaching organizations alike. Paid plans simply include all features.
“SuperSaaS is simply fantastic. I was able to set up my schedule quickly. We then published our web link in all our ads, so all participants were able to schedule themselves. Because of SuperSaaS, we saved an enormous amount of time. ”
Why tutors choose online scheduling software for private lessons
Students and parents book private lessons online 24/7
Online private lesson scheduling software lets students and parents book tutoring sessions across any subject at their convenience, day or night. Removing phone calls and email back-and-forth reduces your administrative workload and keeps your lesson calendar consistently filled.
- Maximize teaching time: streamline the private lesson booking process so you can focus more on delivering personalized, high-quality education.
- Decrease missed sessions: automated email and SMS reminders ensure students and parents remember upcoming appointments, reducing no-shows significantly.
- Adaptable scheduling: manage one-on-one tutoring sessions or small group lessons with a flexible booking system that adapts to individual learning needs and timetables.
- Remote lesson support: automatically include video conferencing links for online tutoring sessions through automated booking confirmations and reminders, keeping students connected wherever they are.
- Optimize lesson attendance: use waiting lists for popular private lesson slots and automatically fill cancellations to keep your schedule fully booked.
Grow your tutoring business with private lesson scheduling
Our private lesson booking software handles payments, confirmations, and reminders automatically, freeing up your time and opening new avenues for business growth. Spend less time on administration and more time delivering exceptional lessons.
- Varied payment options: from upfront payment at booking to lesson credit packages, or invoicing after sessions via your preferred payment system.
- Lesson packages: offer bundles of private lessons at a discounted rate to encourage long-term student commitments and predictable revenue.
- Dynamic pricing: implement flexible pricing for peak tutoring hours, specialized subjects, or premium one-on-one instruction.
- Expand your reach: attract new students with trial lessons or special promotions, working seamlessly alongside coaching and mentoring bookings for diversified offerings.
- Unlimited scalability: add additional tutors, subjects, or locations without additional fees as your teaching business grows.
A complete private lesson scheduling solution for educators
Tailored to the unique needs of private educators, our private lesson scheduling software simplifies booking management, student administration, and session planning. Built on feedback from tutors worldwide, it covers everything from language tutors to music teachers and sports coaches.
- Language versatility: available in 34 languages with timezone support to accommodate international students and tutors across different regions.
- Student information management: collect and organize student details, skill levels, and learning progress for truly personalized private lessons.
- Effective post-lesson follow-ups: automatically send follow-up messages with assignments, feedback, or supplementary resources after each session to reinforce learning.
- Flexible cancellation policy: customize how and when private lessons can be rescheduled or cancelled to adapt the booking process to your teaching business.
Features of our private lesson scheduling software
Student self-booking
Save time by predefining how and when students and parents can book or reschedule private lessons in your schedule without your involvement
Adapts to your business
All the functionality you need for private lesson scheduling, including repeat bookings for long-term students, buffer time between sessions, and multiple tutor calendars
Custom layout & forms
Completely customize the booking form and ask for specific information you need, such as skill level, learning goals, or preferred lesson format
Add to your website
Integrate your appointment schedule on your own (responsive) website e.g., via JavaScript or WordPress plugin and match to your branding
Confirmations & reminders
Confirm bookings and send reminders by e-mail or SMS so no one forgets. Receive notifications when changes are made
Your business, your rules
Whether you want to set cancellation policies, booking rules, or special discounts, SuperSaaS allows you to control every aspect of your scheduling process
Many payment options
Ask customers to pay at the time of booking, or send an invoice afterwards, through your own payment provider
Combine or synchronize calendars
Combine availability from multiple calendars, link your Google or Outlook Calendar, so appointments there show up as unavailable on your SuperSaaS schedule
Calendar customization galore
Add clients to a waiting list with automatic or manual placement, add buffer time, create recurring appointments
User management
Set separate access levels for team members or create user groups with access to specific schedules
Reporting & analytics
Gain insights into your past and upcoming booking traffic, or export data to various apps, such as Excel
Security & reliability
Your data is safe and stored GDPR-compliant, with automatic backups and 24/7 monitoring
Easily add online booking to your website
Connect your schedule with your favorite apps and software
Explore the range of powerful integrations that make SuperSaaS the most flexible free private lesson scheduling software, connecting your booking system with the tools you already use.
Microsoft 365
Zoom
WordPress
Instagram
Twilio
Dropbox
PayPal
Stripe
Trusted by thousands of tutors and educators worldwide
- Private Tutoring
- Music Lessons
- Language Lessons
- Online Classes
- Sports Coaching
- Art Classes
- Dance Lessons
- Driving Lessons
- Academic Tutoring
- Coding Lessons
- Test Prep Sessions
- Fitness Training
- Yoga Sessions
- Course Bookings
- and more…
Talking to a long time customer
Kate Dahl is a job coach living in Denmark and is originally from the United States. She has become a job consultant for people looking for a new opportunity. Kate started using SuperSaaS in 2020 to schedule in her appointments online.
Read Kate’s storyFrequently asked questions
The answers you never knew you needed
General questions
What sets SuperSaaS apart from the competition?
SuperSaaS offers more functionality than other appointment scheduling software, owing to the continuous improvements we’ve made based on customer feedback over the last 15 years.
This ensures it can usually match your preferred workflow, instead of you having to shoehorn your business process into what the system can do.
For example, a comparison with the well-known alternative Calendly shows that Calendly focuses primarily on simple and fast appointment scheduling, while SuperSaaS places more emphasis on flexibility and customization (adjustable rules, appearance and workflows).
Our large scale also means we can spread our cost over many customers, which results in a better price.
Do I need to have my own website?
SuperSaaS can be integrated seamlessly into any site, if you don’t have a website (yet) you can also use the link to a SuperSaaS schedule directly, add in your email signature, share it via WhatsApp, or put it on your Facebook or Instagram page.Do you have a mobile app?
When you (or your clients) visit a schedule with a mobile device, such as an iPhone or Android, the software will automatically show a version optimized for handheld devices.
You can also display your calendar using an icon on the home screen of an iPad or iPhone. It will look like an app, but you don’t need to visit the App Store to download it. See the information on mobile devices for details.
Can I connect SuperSaaS with other calendars?
You can let the availability of your SuperSaaS schedule depend on your Google or Outlook Calendar. SuperSaaS only retrieves your free/busy information, we don’t download your appointments.
This way you can allow users to schedule an appointment in your personal calendar, without the need to give anyone access to the details in your calendar.
Subscriptions and billing
Is the free version really free?
SuperSaaS is 100% free to use indefinitely and doesn’t require credit card information to start. The free version has a limit of 50 appointments and advertisements are displayed on the calendar page, along with a few other limitations.Details can be found on the pricing page. You’re welcome to keep using the free service for private and non-commercial use.
Can I switch to a bigger or smaller plan?
You can upgrade or downgrade at any time, payments get adjusted automatically. You can even switch back to the free version if you don’t need the software for a while and return to it later. So seasonal businesses only need to subscribe when they’re in season.What happens if I exceed my appointment limit?
When you exceed the maximum number of appointments allowed on your subscription package the system will notify you by email. You then have three days to either upgrade the account or reduce the number of appointments (feel free to email us if you need more time).
We will never delete your upcoming appointments. If you still exceed your limit after three days then the system will no longer accept new appointments until the situation is rectified. All other functionality remains unchanged. So you, and your users, can still view and edit appointments that have already been entered.
Do you charge when my users pay for bookings?
If you would like clients to pay for appointments in advance, you can use the integrated online payment system. You can choose from several different payment providers, such as PayPal or Stripe or even offer a combination of multiple providers. They send payments to your bank account directly, deducting a charge for their service. The money does not pass through SuperSaaS, and we do not charge any fee.
It’s also possible to use the built-in “credit system” where clients buy credits beforehand which they subsequently use to book appointments.
More information can be found in our support documentation.
The benefits of private lesson scheduling software for your business
More time for teaching
Automate private lesson booking, confirmations, and reminders so you can focus on delivering outstanding tutoring sessions instead of managing your calendar manually.
24/7 self-booking for students
Students and parents can book or reschedule private lessons at any time from any device, without needing to call or email you during working hours.
Fewer missed lessons
Automatic email and SMS reminders sent before each session significantly reduce forgotten appointments, keeping your private lesson schedule consistently full.