Online group event booking system for events & gatherings
Our free plan is free forever.
Group event booking made simple for any organization
Our group event booking software excels in managing all types of group activities. Whether you are organizing large events, community gatherings, or educational seminars, the platform can be fully customized to meet the specific requirements of your attendees and organizers.
Seamlessly integrate with calendar apps, payment providers, and communication tools, keeping event organizers and attendees informed across all devices.
Starting at just $ 9 per month, our usage-based subscription model is designed to grow with the size of your business.
“SuperSaaS offers easy diary management. It provides a simple way to manage bookings and the system is easy to navigate. The best part is their great customer service.
Highly recommended to anyone looking for an appointment scheduling system.”
SuperSaaS group event booking software works for any occasion
Professional & Informal Events
Entertainment & Travel
Education
Why event organizers choose online group event booking software
Let attendees register for events and group gatherings 24/7
Give your attendees a seamless online registration experience for events, seminars, and workshops, available around the clock from any device. Streamline your event planning process, reduce manual admin work, and ensure every session is fully booked.
- Reduce admin tasks: automate the booking and registration process to focus more on event content and less on administrative tasks.
- Minimize no-shows: send automatic booking confirmations and email or SMS reminders to ensure high attendance rates at every event.
- Flexible scheduling: use the group event booking software for individual event registrations, multi-session passes, or recurring group bookings.
- Capacity management: easily set attendee limits for each session or gathering, ensuring events are neither under nor overbooked.
- Maximize attendance: maintain full occupancy by automatically offering cancelled spots to waitlisted attendees as they become available.
Unlock new revenue streams for your event business
Secure payments upfront and discover new commercial opportunities through your group events, from early-bird promotions to package deals that keep attendees coming back.
- Advance payments: streamline revenue collection by accepting payments at the time of booking, reducing no-shows.
- Packages: offer credit packages for booking multiple group events over a longer period to reward loyal attendees.
- Dynamic pricing: implement pricing strategies for peak demand sessions or last-minute openings.
- Special offers: entice new and returning attendees with promotions (e.g., “Register for two, get the third at half price” or “Early bird discounts”).
- Complementary offerings: cross-promote seminars, merchandise, or services to attendees during the booking process.
Group event booking software tailored to your needs
Built on insights from event professionals across industries, our group event booking platform addresses the unique complexities of managing event registrations, ensuring a seamless experience for both organizers and attendees.
- Unlimited events: organize and manage schedules for as many group events as you need, without additional fees per listing.
- Attendee information: collect essential visitor details upon registration and export the data to analyze attendance or print name badges.
- Post-event engagement: automatically send thank-you messages, surveys, or follow-up materials to sustain attendee engagement after every event.
- Flexible cancellation policies: set clear cancellation terms for how attendees can change or cancel their registrations, keeping your events full and your audience informed.
- Workshops & training: apply the same event booking system to manage workshops and training sessions alongside your regular events.
Group event booking software features built for organizers
Attendee self-registration
Save time by predefining if and when group members or attendees can register, reschedule, or cancel attendance in your event booking system without your involvement
Adapts to your business
All the features you need for group event management, including staff availability, vendor coordination, and resource scheduling for seamless event execution
Custom layout & forms
Completely customize the registration form and collect specific information needed for each booking, such as dietary restrictions, session preferences, or accessibility needs
Add to your website
Embed your group event booking schedule on your own website via JavaScript or WordPress plugin, matching your branding for a consistent attendee experience
Confirmations & reminders
Confirm bookings and send reminders by e-mail or SMS so no one forgets. Receive notifications when changes are made
Your business, your rules
Whether you want to set cancellation policies, booking rules, or special discounts, SuperSaaS allows you to control every aspect of your scheduling process
Many payment options
Ask customers to pay at the time of bookings, use credits, or send an invoice afterwards through your own payment provider
Combine or synchronize calendars
Combine availability from multiple calendars, link your Google or Outlook Calendar, so appointments there show up as unavailable on your SuperSaaS schedule
Calendar customization galore
Add attendees to a waiting list, add buffer time, create recurring bookings
User management
Set separate access levels for team members or create user groups with access to specific schedules
Reporting & analytics
Gain insights into your past and upcoming group event booking traffic, or export attendance analytics to apps like Excel for effective event planning and reporting
Security & reliability
Your data is safe and stored GDPR-compliant, with automatic backups and 24/7 monitoring
Easily add online booking to your website
Connect your group event booking system with your favorite tools
SuperSaaS integrates with calendar apps, payment gateways, and communication tools, making it the most flexible online booking software for events and group gatherings.
Microsoft 365
Zoom
WordPress
Instagram
Twilio
Dropbox
PayPal
Stripe
Trusted by thousands of event organizers and group coordinators worldwide
- Corporate Events
- Charity Events
- Seminars & Conferences
- Community Centers
- Team Building Activities
- School Events
- Workshops & Training
- Sports Club Meetings
- Cultural Events
- Fundraisers
- Church Meetings
- Networking Events
- Youth Programs
- Association Gatherings
- Volunteer Coordination
- and more…
Talking to a long time customer
Kate Dahl is a job coach living in Denmark and is originally from the United States. She has become a job consultant for people looking for a new opportunity. Kate started using SuperSaaS in 2020 to schedule in her appointments online.
Read Kate’s storyFrequently asked questions
The answers you never knew you needed
General questions
What sets SuperSaaS apart from the competition?
SuperSaaS offers more functionality than other appointment scheduling software, owing to the continuous improvements we’ve made based on customer feedback over the last 15 years.
This ensures it can usually match your preferred workflow, instead of you having to shoehorn your business process into what the system can do.
For example, a comparison with the well-known alternative Calendly shows that Calendly focuses primarily on simple and fast appointment scheduling, while SuperSaaS places more emphasis on flexibility and customization (adjustable rules, appearance and workflows).
Our large scale also means we can spread our cost over many customers, which results in a better price.
Do I need to have my own website?
SuperSaaS can be integrated seamlessly into any site, if you don’t have a website (yet) you can also use the link to a SuperSaaS schedule directly, add in your email signature, share it via WhatsApp, or put it on your Facebook or Instagram page.Do you have a mobile app?
When you (or your clients) visit a schedule with a mobile device, such as an iPhone or Android, the software will automatically show a version optimized for handheld devices.
You can also display your calendar using an icon on the home screen of an iPad or iPhone. It will look like an app, but you don’t need to visit the App Store to download it. See the information on mobile devices for details.
Can I connect SuperSaaS with other calendars?
You can let the availability of your SuperSaaS schedule depend on your Google or Outlook Calendar. SuperSaaS only retrieves your free/busy information, we don’t download your appointments.
This way you can allow users to schedule an appointment in your personal calendar, without the need to give anyone access to the details in your calendar.
Subscriptions and billing
Is the free version really free?
SuperSaaS is 100% free to use indefinitely and doesn’t require credit card information to start. The free version has a limit of 50 appointments and advertisements are displayed on the calendar page, along with a few other limitations.Details can be found on the pricing page. You’re welcome to keep using the free service for private and non-commercial use.
Can I switch to a bigger or smaller plan?
You can upgrade or downgrade at any time, payments get adjusted automatically. You can even switch back to the free version if you don’t need the software for a while and return to it later. So seasonal businesses only need to subscribe when they’re in season.What happens if I exceed my appointment limit?
When you exceed the maximum number of appointments allowed on your subscription package the system will notify you by email. You then have three days to either upgrade the account or reduce the number of appointments (feel free to email us if you need more time).
We will never delete your upcoming appointments. If you still exceed your limit after three days then the system will no longer accept new appointments until the situation is rectified. All other functionality remains unchanged. So you, and your users, can still view and edit appointments that have already been entered.
Do you charge when my users pay for bookings?
If you would like clients to pay for appointments in advance, you can use the integrated online payment system. You can choose from several different payment providers, such as PayPal or Stripe or even offer a combination of multiple providers. They send payments to your bank account directly, deducting a charge for their service. The money does not pass through SuperSaaS, and we do not charge any fee.
It’s also possible to use the built-in “credit system” where clients buy credits beforehand which they subsequently use to book appointments.
More information can be found in our support documentation.
The benefits of group event booking software for your organization
More time to focus on your events
Automating the group event booking process removes the need for manual phone and email coordination, saving time and eliminating human errors like overbooking or double-booking.
Happy attendees, every time
Instant online event registration at any time eliminates back-and-forth communication. This kind of self-service capability is exactly what today’s attendees expect.
Fewer missed events
Automatic email and SMS reminders significantly cut down on forgotten or missed registrations, ensuring your group events and gatherings achieve consistently high attendance.